Virtual Assistant are usually under a considerable amount of stress, trying to manage and complete several projects at once. It can be easy for a freelancer to get overwhelmed, and under-perform at one project, or even, at worst – forget an assignment under a pile of papers. Inefficiency in managing your projects and clients, can wreak havoc on your relationships with your clients, and therefore, with your start-up enterprise. A simple solution to managing several projects at once, does not have to be investing in an expensive software package, or ordering a high-tech at-home office kit. It could be as simple as a free, or inexpensive online office or productivity app.
Google apps is the most well-known online office set of tools, readily and easily available. Google apps offers its customers a wide range of functions, including, mail, calendars, document storage, file sharing and to-do lists. It is inexpensive and relatively user-friendly, which is why so many people automatically choose to use their services when they are in the market for online office-like applications. Google however, has encountered a few problems in the last few years, with data-loss and privacy issues. You may feel uncomfortable with choosing Google as your sole office application or you may simply be in the market for something a little different. Below are some examples of comparable services that you can choose from:
Zimbra uses cloud-based software to create an online office experience. It offers email, calendar and other collaboration solutions as well. Zimbra also has an open-source edition that users can download free of charge, and distribute at will. What seem to set Zimbra apart as well is its thriving community and support teams. It seems that users can send in their issues easily, report bugs and receive feedback quickly.
Zoho apps are probably the most similar options to Google apps that you can find on the web. There are both paid and free service options available and the company offers solutions for productivity, team collaboration and business management. Some of the services offered are, but not limited to, calendar, CRM software, email, meetings, recruitment tools, campaigns and planners.
Hyperoffice is similar to Zoho and Google, except there are only paid options available. There are free trials available however, and the costs are relatively low, ranging from $15/user to $3/user for a la carte services. Hyper may prove useful for relatively large enterprises, but some of the products they offer include, intranet and extranet services, online document management, and project management solutions
There are also other productivity and project management tools and forums that are widely available online for freelancers and businesses of all kinds to choose from. It’s not easy to determine which one is the best because it really depends on your preferences. However, what most freelancers and businesses look for are features like file storage capacity and team communication and collaboration features.
Virtual Assistant should also think about investing in some of the mobile apps for productivity that can be downloaded onto mobile devices like iPhones, iPads and Android phones and tablets. To-do list and note-taking cloud based apps are the most useful mobile productivity apps so far.